Becoming a notary public in California involves meeting state eligibility rules, completing required training, passing an exam and submitting documents that confirm your identity and readiness to handle official notarisation duties. A structured approach helps you navigate each stage smoothly and reduces delays during approval.
Meeting eligibility requirements
California sets clear entry conditions. You must be at least 18, reside in the state and avoid disqualifying convictions. A valid form of identification is needed for all steps. Review your history before applying, as the state performs a detailed background check. If you moved recently, ensure your address is updated on all official records.
Completing the mandatory training course
California requires a six-hour training course from an approved provider. The programme covers notarial acts, record-keeping, acceptable identification, certificate wording and rules around conflicts of interest. Pay close attention to procedures for acknowledgements, jurats and signature witnessing, since accuracy matters when you begin working with clients.
When you finish the course, you receive a completion certificate. Keep it safe, as you must present it when you sit the state exam.
Scheduling and taking the state exam
You must pass the California notary exam through the state’s testing vendor. Exam sessions take place throughout the year, and booking early helps you secure a preferred date. Bring valid ID and your training certificate. The exam focuses on practical knowledge drawn from the state handbook and training curriculum.
Results arrive by mail or email. Passing scores allow you to continue to the next step, while unsuccessful candidates can retake the exam after the required waiting period.
Submitting the application and completing fingerprinting
After passing the exam, prepare your application package. It includes personal details, background information and your exam results. California requires a Live Scan fingerprint submission for a background check. Visit an approved provider and keep all receipts, as some fees are paid directly at the appointment.
The Secretary of State reviews your application after receiving fingerprint results. Processing time varies, so monitor your mail for updates. When approved, you receive your commission certificate.
Securing a surety bond and official supplies
California mandates a $15,000 surety bond for all notaries. This bond protects the public from financial losses caused by misconduct. Contact an authorised bond provider and purchase coverage for the full four-year commission term. Store the bond documents with your records.
Next, order your notary seal and journal. The seal must meet state design requirements, and the journal must support sequential entries for every act you perform. Choose durable materials, as these tools will be used regularly.
Filing your oath and bond with the county
You must file your oath of office and bond with the county clerk in the county where you live. This step must be completed within 30 days of the commission start date. Bring your commission certificate, bond and identification. The clerk records your documents, making your authority active.
If you miss the 30-day window, you must restart the application process, so plan this step carefully.
Starting your work as a notary
Once your oath and bond are filed, you can perform notarisation within California. Learn the specific wording for certificates and use your journal consistently. Document each action clearly, including type of notarial act, date, identification method and signature. Reliable record-keeping protects you during audits or legal disputes.
Keep your seal secure and never allow others to use it. Review fee limits set by the state and post them clearly if you serve clients in a visible location. Update your knowledge periodically, as rules may change during your commission term.
Renewing your commission
A California notary commission lasts four years. Begin renewal planning several months before expiration. You must take a three-hour refresher course and pass the exam again if your commission is still active. Following the same sequence—training, exam, application, fingerprinting, bond and county filing—keeps your authority valid without interruption.
Becoming a notary public in California is achievable when you follow each requirement with attention to timing and documentation. A clear understanding of state rules allows you to serve clients confidently and maintain compliance throughout your commission. If certain legal or procedural steps need clarification, seek advice from professionals who specialise in notary law to ensure you operate with accuracy and consistency.
